BOK 2021 Annual Meeting 11/9/2021 7:00pm
Using Google Meet
Present: Charles and Nadia Scharlau, Gheorghe Fala, Dave Waller, Ian Shields, Imre Polik, Jonathan Kross, Joseph Huberman, Ruth Bromer, Kelly and Patrick Sears, Lina Lindberg, Matt and Adalia Craig, Mihai Ibanescu, Paul Emmerson, William Allen
Joseph’s remarks:
We had a great year, despite covid, we hosted 30 events with 18 event directors. Thank you to our event directors: Adalia, Carl, Charles, Dave, Gheorghe, Ian, Imre, Joseph, Kelly, Lina, Matt, Mihai, Patrick, Paul, Ruth, Tanya, Vladimir, William
Financial
We collected just over $8000 from annual passes and event registrations. Our event costs were about $2600 so we made $5600 profit on our regular events and $1640 on ARDF Champs.
Mapping Plans
Dave is planning to map New Hope overlook (Lake Jordan)
Other areas to consider mapping:
Cedar Rock park (Alamance), which has a nature preserve nearby
Falls Lake could be remapped. It needs to be reevaluated to determine if it is runnable at all?
Covid policies:
Enforcing vaccinations/masks and distance requirements will be up to the Event Director
We are removing the following policies:
We will not have beginner classes or courses
Bring wipes to sanitize the receivers before and after use.
We are modifying:
“Everyone must wear a mask without a vent covering nose and mouth except when running on the course.” .
2022 BOK Covid Policy
- Everyone must wear a mask without a vent covering their nose and mouth and keep a 2m distance from others when at Registration, Download, and when attending a Class.
- All registrations will be online
- Entry times and numbers are limited.
- See event article for information, and choose the time for your preferred arrival when you register.
- There will be a remote Start and Finish
- When renting ARDF receivers you should bring your own headphones
Event reporting
The form was only used by a small fraction of meet directors. The form will be simplified so everyone can use it for reporting starts for OUSA fees and reimbursement to event directors. The Simplified Form link is on our website sidebar under “Event Director Resources”.
Limited participants/parking at venues
Raven Rock parking is greatly reduced because of the closure of the overflow parking area. If there are limited registrations at venues, event directors can hold the same event with the same courses for two days. This has worked well at Gray Owl so we can expand it to other venues.
Permanent courses:
Permanent courses at both Lake Crabtree (Dave), and Bond Park (Mihai), are underway. We will investigate putting out a course at Eno River? Ecwid has a way to sell file downloads, so we can sell the course maps in our store. We also discussed more use of virtual courses.
Hosting an OUSA National Ranking Event
We considered hosting the OUSA Masters Championship 2022 or 2023. We decided not to apply for it, and we will reconsider it at our next annual meeting
Equipment:
Joseph suggested buying 2m receivers for the club, specifically:
6 x Superfox 145M receivers from Jiri (OK2BWN) , ~$269 each plus $20 for headphones with the DIN connector. This was approved.
OUR tablet is acting unreliably. We decided to get a new one and see if we can fix the current one and use it for backup. Also, to have a complete backup set, we should get a new printer and download box. Approved (Ian)
Ecwid:
We decided to upgrade to a higher tier so that we can have inventory levels on options (think: start times, T-shirt sizes, etc.) $200, approved
Election of officers:
Lina (until 2023), Ian and Dave (both until 2024) reelected for another 3 years (Motion by Joseph, seconded by Ian)
2022 Calendar
We created a calendar with 44 event days including 16 Open, 7 Advanced, 9 ARDF, 5 Expert, 1 Night, 1 Urban, 1 Relay. Also 5 ARDF classes, and tentatively 4 days of the ARDF champs in VA. The events will need to be approved, and changes may be necessary.
| Jul 10 2022 (Sun) | 10:00 AM | Advanced | Anderson Park | Pending Approval | Dave |
| Aug 20 2022 (Sat) | 9:00 PM | Advanced | Bond Park | Pending Approval | Matt |
| Sep 18 2022 (Sun) | 10:00 AM | Advanced | Carolina North Forest | Pending Approval | Dave |
| Apr 24 2022 (Sun) | 10:00 AM | ARDF Open 80m | Carolina North Forest | Pending Approval | Patrick & Kelly |
| Mar 05 2022 (Sat) | 8:00 PM | Night-O | Carolina North Forest | Pending Approval | Brian & Robert |
| Apr 10 2022 (Sun) | 10:00 AM | Open | Carolina North Forest | Pending Approval | Vladimir & Tanya |
| Dec 11 2022 (Sun) | 10:00 AM | Open | Carolina North Forest | Pending Approval | Vladimir & Tanya |
| Jan 01 2022 (Sat) | 10:00 AM | Relay | Dorothea Dix | Pending Approval | Matt |
| Sep 25 2022 (Sun) | 10:00 AM | ARDF 2m | Eno River State Park | Pending Approval | Patrick & Kelly |
| Dec 04 2022 (Sun) | 10:00 AM | Expert | Eno River State Park | Pending Approval | Dave |
| Mar 13 2022 (Sun) | 10:00 AM | Open | Eno River State Park | Pending Approval | Gheorghe & Dave |
| Jan 08 2022 (Sat) | 12:00 PM | Open | Gray Owl | Approved | Joseph & Ruth |
| May 15 2022 (Sun) | 10:00 AM | Open | Gray Owl | Approved | Joseph & Ruth |
| Jan 09 2022 (Sun) | 12:00 PM | Open & ARDF Sprint | Gray Owl | Approved | Joseph & Ruth |
| May 14 2022 (Sat) | 10:00 AM | Open + ARDF | Gray Owl | Approved | Joseph & Ruth |
| Apr 03 2022 (Sun) | 10:00 AM | Advanced | Horton Grove Nature Preserve | Pending Approval | Lina |
| May 01 2022 (Sun) | 10:00 AM | Expert | Lake Crabtree | Pending Approval | Jeff & Debra |
| Jun 26 2022 (Sun) | 10:00 AM | Open Sprint | Lake Crabtree | Pending Approval | Matt |
| Oct 15 2022 (Sat) | 10:00 AM | Urban Score-O | North Cary Park | Pending Approval | Imre |
| Feb 27 2022 (Sun) | 10:00 AM | Advanced | Occonneechee Mountain | Pending Approval | Vladimir & Tanya |
| Jun 05 2022 (Sun) | 10:00 AM | ARDF Open | Raven Rock | Pending Approval | Charles & Nadia |
| Mar 20 2022 (Sun) | 10:00 AM | Expert | Schenck | Pending Approval | Mihai |
| Aug 14 2022 (Sun) | 10:00 AM | Open | Schenck | Pending Approval | Mihai |
| Feb 05 2022 (Sat) | 10:00 AM | Expert | Shackleford Banks | Pending Approval | David |
| Jun 12 2022 (Sun) | 10:00 AM | Advanced | Sugg Farm | Pending Approval | Vladimir & Tanya |
| Feb 06 2022 (Sun) | 10:00 AM | Expert | TBA | Pending Approval | David |
| Feb 20 2022 (Sun) | 10:00 AM | ARDF | Umstead North | Pending Approval | Charles |
| Sep 11 2022 (Sun) | 10:00 AM | Open | Umstead North | Pending Approval | Lina |
| Oct 09 2022 (Sun) | 10:00 AM | Open | Umstead North | Pending Approval | Gheorghe & Mihai |
| Jan 23 2022 (Sun) | 10:00 AM | Open | Umstead South | Pending Approval | Ian & Paul |
| Nov 13 2022 (Sun) | 10:00 AM | Open | Umstead South | Pending Approval | Ian & Paul |
| Jan 22 2022 (Sat) | 10:00 AM | Open + ARDF | Umstead South | Pending Approval | Ian & Paul |
| Nov 12 2022 (Sat) | 10:00 AM | Open + ARDF | Umstead South | Pending Approval | Ian & Paul, Charles & Nadia |
| Apr 09 2022 (Sat) | 10:00 AM | ARDF Class | Umstead West | Pending Approval | Nadia |
| Apr 16 2022 (Sat) | 10:00 AM | ARDF Class | Umstead West | Pending Approval | Nadia |
| Oct 22 2022 (Sat) | 10:00 AM | ARDF Class | Umstead West | Pending Approval | Nadia |
| Oct 29 2022 (Sat) | 10:00 AM | ARDF Class | Umstead West | Pending Approval | Nadia |
| Nov 05 2022 (Sat) | 10:00 AM | ARDF Class | Umstead West | Pending Approval | Nadia |
| Jul 17 2022 (Sun) | 10:00 AM | Open ARDF | Umstead West | Pending Approval | Charles & Nadia |
| Mar 24 2022 (Thu) | 10:00 AM | Open ARDF Champs | Virginia, USA | Pending Approval | Joseph & Charles |
| Mar 25 2022 (Fri) | 10:00 AM | Open ARDF Champs | Virginia, USA | Pending Approval | Joseph & Charles |
| Mar 26 2022 (Sat) | 10:00 AM | Open ARDF Champs | Virginia, USA | Pending Approval | Joseph & Charles |
| Mar 27 2022 (Sun) | 10:00 AM | Open ARDF Champs | Virginia, USA | Pending Approval | Joseph & Charles |
| Feb 19 2022 (Sat) | 10:00 AM | Advanced | White Pines Nature Preserve | Pending Approval | David |